Entry Requirements to Federal Facilities - Training Exchange (trainex.org)

Region 4: EPA Region 4 (Norcross, GA) course: EPA REGION 4 and ERT/CMAT STAFF HAVE PRIORITY REGISTRATION FOR THIS COURSE.

Registration will be limited to 30 participants.

Once a registration is approved, the applicant will receive a confirmed enrollment email notification (usually in the form of a confirmed Outlook email calendar event (that is not identified as “Hold the Date”).

IMPORTANT NOTICES - :  

Conference Spending Requirements (known as the “5170”) -Applicable to all ERTP in-person courses & training dates– All EPA staff travel spending will be closely monitored/scrutinized for 5170 cost-monitoring requirements.  All EPA staff registering for the above course registration links are requested to notify the EPA/Region staff identified at the bottom of this webpage in advance and provide the preliminary cost estimate details in writing via email.  The Region POC and/or other EPA staff are responsible for tracking EPA 5170 spending for this training event.  Travel spending includes all funds to be paid for by EPA.  The 5170 conference spending requirement is not applicable to participants external to EPA, where EPA is not funding travel.

EPA travel spending “Project Code for this training event:  The unique project code for this training event is TBD.****

****Participants are responsible for ensuring this code, once it is assigned, is used in the Site Project field under the Accounting tab in Concur.  This code must be used for all travel authorizations, travel vouchers, and local travel vouchers related to this specific training course event.  For the code shown as “TBD”, upon receipt of OCFO’s approval this webpage will be updated to add the approved code.  For TA’s approved in advance, it is the traveler’s responsibility to ensure the TA is amended to add the correct project code(s) and/or MUST be added to the final Travel Voucher.  For some back-to-back delivered courses, two different unique travel codes may be required.  If needed, your FCO/Funds Certifying Official can provide assistance to ensure the code is entered correctly in Concur. 

****Note:  ERTP’s training contractors are NOT involved in EPA’s internal 5170 conference spending processes or approvals.  All 5170 related questions are to be forwarded to the Region course POC, or Region Training Coordinator, and/or the EPA ERTP Contracting Officer Representatives (COR’s).

**IMPORTANT please carefully review all course prerequisite pre-registration details:  

Erlanger, Kentucky – September 15-18, 2026, Training course times:  Daily from 0800 through 1700 hours Eastern**

This course is open to EPA Staff and external agency partner staff who are approved to attend.

Registration will be limited to 30 participants.  At this time all course registrations received will be waitlisted that will be processed first-come-first serve.  Once a registration is approved, the applicant will receive a confirmed enrollment email notification (usually in the form of a confirmed Outlook email calendar event (that is not identified as “Hold the Date”).

As always, cost savings approaches are encouraged as much as possible, For instance sharing rental vehicles; preferably one vehicle is shared for participants from the same Region; a few staff will have GOV’s available for ridesharing; suggested to meet in the hotel lobby for ridesharing; etc.

Prior feedback received identified the hotel location(s) near the training are better suited to transportation, with walking distance over 2 miles.  A map of the area is attached.

To achieve the goal of providing an equitable distribution of training to the U.S. EPA Regions, one or two training course slots are provided to each U.S. EPA region.  The ERTP Contracting Officer Representatives (COR’s) will provide for final approval to adjust the final enrolled participant roster, from among both registered and waitlisted applicants. Formal enrollment decisions will be confirmed with the registered participants by email 2-3 weeks prior to course delivery.  Additionally, the required pre-requisites below are applicable to this training course:

1)   THIS COURSE IS FOR U.S. EPA Staff, with On-Scene Coordinators (OSC’s) having priority registration preference for this course.  

2)    Pre-registrations are now accepted for this course.  The intent is for participation in this course to be equitable across all EPA Regions.  Therefore, preference is for the POC’s at Regions 1 through 10 to identify one or two Regional staff (preferably OSC’s) to be pre-registered for the course.  Regions may add additional “to be waitlisted” staff names to be on standby (in the event the primary staff selected cannot attend).

Region points of contact to consolidate and submit one or two Region pre-registration staff names by emailing the ERTP COR at:  norland.shelly@epa.gov and miller.kristina@epa.gov as soon as possible.  As needed, substitutions can be made later.

Note: Upon receipt from the Region POC, all pre-registrations will occur through Trainex & pre-registrants will receive a subsequent “HOLD the TRAINING DATE” Outlook Calendar event in their inbox that contains the required prerequisite pre-registration details.

3)   Although there are no training/tuition cost(s) for this course, all EPA Regions, EPA Program Offices, EPA Partner Federal or other agencies are responsible for participant travel & per diem costs.

4)   IMPORTANT NOTICES:

     Applicable to All participants:

• Lodging/Block of rooms – TBD, will be announced/provided at a later date.**  Once the room blocks are available, the details will be transmitted to staff that have submitted either a waitlisted registration and/or approved registration.  The details will also be posted to the course registration pages for future course registration requests received.  Once the room block details are available, staff with a previously waitlisted registration should plan to immediately reserve lodging for the room block details to be provided.

      Applicable to EPA staff participants - Actions required by EPA staff for the items that are specific to this training event/course:

• Group SF-182 Training form(s)- The required EPA ERTP-sponsored Group SF-182 pre-approval process is underway for this course. The group SF-182 helps justify the use of your organization’s extramural ‘training’ funds to pay for lodging, lodging tax, and M&IE costs. Note: Conference Spending Requirements (known as the “5170” are currently not applicable for this ERTP-sponsored training course. All EPA staff travel spending to participate in this course will be closely monitored/scrutinized for cost-monitoring requirements. Travel spending includes all funds to be paid for by EPA. Note: The SF-182 and 5170 processes are not applicable to participants external to EPA, where EPA is not funding travel.

• Planning TA’s– For registration requests received, approved planning TA’s are ok.  The use of the assigned EPA Conference Code(s) identified above are emphasized on the Trainex registration pages for each respective course for the accounting section of the Concur Travel Authorization (add in Site ID).  Accurate conference codes identified on approved TA’s are required to assist us in determining a close estimate to ensure that we don’t break the 5170 ceiling ($ 100K).  For staff registered for sequential training weeks on the same TA, then both OCFO-approved unique conference codes must be used at a 50/50% flat rate. Your office FCO can assist staff with adding conference codes prior to TA approval routing.

• EPA travel spending “Project Code for this training event: The ERTP specific unique Project Code for this training event is: OLEMTRNG ***.  This Project Code must be entered prior to approval on the travel authorization (TA) and/or travel voucher prior to travel document approval and funding.****  This also extends to training (SF-182) forms. 

***Participants are responsible for ensuring this code, once it is assigned, is used in the Site Project field under the Accounting tab in Concur. This code must be used for all travel authorizations, travel vouchers, and local travel vouchers related to this specific training course event.  For TA’s approved in advance, it is the traveler’s responsibility to ensure the TA is amended to add the correct project code(s) and/or MUST be added to the final Travel Voucher.  For some back-to-back separately delivered courses where travel occurs on a single TA/Voucher, then two different approved unique project codes will be required to also address the non-ERTP training reason for additional business travel.  If needed, your FCO/Funds Certifying Official can provide assistance to ensure project code(s) are entered correctly in Concur.

****Note: ERTP’s training contractors are NOT involved in EPA’s internal 5170 conference spending processes or approvals. All 5170 related questions are to be forwarded to the Region course POC, or Region Training Coordinator, and/or the EPA ERTP Contracting Officer Representatives (COR’s).

QUESTIONS

For general information, contact the Registrar by telephone at 513-251-7669 or via e-mail at ertp-registrar2@tetratech.com. 

For technical details related to course content, contact the EPA Oil Course Technical Leads – Fred Stroud by telephone at 702-784-8007 or via e-mail at stroud.fred@epa.gov; and Kristina Miller at 312-237-5685 or via e-mail at miller.kristina@epa.gov; 

For all other details related to ERTP contractual matters, courses, as well as EPA's ERTP-sponsored Group SF-182 processing & approvals, and/or EPA 5170 Q&A for this course, etc., contact ERTP staff at:

• Shelly Norland at 702-784-8004, norland.shelly@epa.gov

**IMPORTANT please carefully review all course prerequisite pre-registration details:  

Erlanger, Kentucky – September 21-25, 2026, Training course times:  Daily from 0800 through 1700 hours Eastern**

This course is open to EPA Staff and external agency partner staff who are approved to attend.

Registration will be limited to 30 participants.  At this time all course registrations received will be waitlisted that will be processed first-come-first serve.  Once a registration is approved, the applicant will receive a confirmed enrollment email notification (usually in the form of a confirmed Outlook email calendar event (that is not identified as “Hold the Date”).

As always, cost savings approaches are encouraged as much as possible, For instance sharing rental vehicles; preferably one vehicle is shared for participants from the same Region; a few staff will have GOV’s available for ridesharing; suggested to meet in the hotel lobby for ridesharing; etc.

Prior feedback received identified the hotel location(s) near the training are better suited to transportation, with walking distance over 2 miles.  A map of the area is attached.

To achieve the goal of providing an equitable distribution of training to the U.S. EPA Regions, one or two training course slots are provided to each U.S. EPA region.  The ERTP Contracting Officer Representatives (COR’s) will provide for final approval to adjust the final enrolled participant roster, from among both registered and waitlisted applicants. Formal enrollment decisions will be confirmed with the registered participants by email 2-3 weeks prior to course delivery.  Additionally, the required pre-requisites below are applicable to this training course:

1)   THIS COURSE IS FOR U.S. EPA Staff, with On-Scene Coordinators (OSC’s) having priority registration preference for this course.  

2)    Pre-registrations are now accepted for this course.  The intent is for participation in this course to be equitable across all EPA Regions.  Therefore, preference is for the POC’s at Regions 1 through 10 to identify one or two Regional staff (preferably OSC’s) to be pre-registered for the course.  Regions may add additional “to be waitlisted” staff names to be on standby (in the event the primary staff selected cannot attend).

Region points of contact to consolidate and submit one or two Region pre-registration staff names by emailing the ERTP COR at:  norland.shelly@epa.gov and miller.kristina@epa.gov as soon as possible.  As needed, substitutions can be made later.

Note: Upon receipt from the Region POC, all pre-registrations will occur through Trainex & pre-registrants will receive a subsequent “HOLD the TRAINING DATE” Outlook Calendar event in their inbox that contains the required prerequisite pre-registration details.

3)   Although there are no training/tuition cost(s) for this course, all EPA Regions, EPA Program Offices, EPA Partner Federal or other agencies are responsible for participant travel & per diem costs.

4)   IMPORTANT NOTICES:

     Applicable to All participants:

• Lodging/Block of rooms – TBD, will be announced/provided at a later date.**  Once the room blocks are available, the details will be transmitted to staff that have submitted either a waitlisted registration and/or approved registration.  The details will also be posted to the course registration pages for future course registration requests received.  Once the room block details are available, staff with a previously waitlisted registration should plan to immediately reserve lodging for the room block details to be provided.

      Applicable to EPA staff participants - Actions required by EPA staff for the items that are specific to this training event/course:

• Group SF-182 Training form(s)- The required EPA ERTP-sponsored Group SF-182 pre-approval process is underway for this course. The group SF-182 helps justify the use of your organization’s extramural ‘training’ funds to pay for lodging, lodging tax, and M&IE costs. Note: Conference Spending Requirements (known as the “5170” are currently not applicable for this ERTP-sponsored training course. All EPA staff travel spending to participate in this course will be closely monitored/scrutinized for cost-monitoring requirements. Travel spending includes all funds to be paid for by EPA. Note: The SF-182 and 5170 processes are not applicable to participants external to EPA, where EPA is not funding travel.

• Planning TA’s– For registration requests received, approved planning TA’s are ok.  The use of the assigned EPA Conference Code(s) identified above are emphasized on the Trainex registration pages for each respective course for the accounting section of the Concur Travel Authorization (add in Site ID).  Accurate conference codes identified on approved TA’s are required to assist us in determining a close estimate to ensure that we don’t break the 5170 ceiling ($ 100K).  For staff registered for sequential training weeks on the same TA, then both OCFO-approved unique conference codes must be used at a 50/50% flat rate. Your office FCO can assist staff with adding conference codes prior to TA approval routing.

• EPA travel spending “Project Code for this training event: The ERTP specific unique Project Code for this training event is: OLEMTRNG ***.  This Project Code must be entered prior to approval on the travel authorization (TA) and/or travel voucher prior to travel document approval and funding.****  This also extends to training (SF-182) forms. 

***Participants are responsible for ensuring this code, once it is assigned, is used in the Site Project field under the Accounting tab in Concur. This code must be used for all travel authorizations, travel vouchers, and local travel vouchers related to this specific training course event.  For TA’s approved in advance, it is the traveler’s responsibility to ensure the TA is amended to add the correct project code(s) and/or MUST be added to the final Travel Voucher.  For some back-to-back separately delivered courses where travel occurs on a single TA/Voucher, then two different approved unique project codes will be required to also address the non-ERTP training reason for additional business travel.  If needed, your FCO/Funds Certifying Official can provide assistance to ensure project code(s) are entered correctly in Concur.

****Note: ERTP’s training contractors are NOT involved in EPA’s internal 5170 conference spending processes or approvals. All 5170 related questions are to be forwarded to the Region course POC, or Region Training Coordinator, and/or the EPA ERTP Contracting Officer Representatives (COR’s).

QUESTIONS

For general information, contact the Registrar by telephone at 513-251-7669 or via e-mail at ertp-registrar2@tetratech.com. 

For technical details related to course content, contact the EPA Oil Course Technical Leads – Fred Stroud by telephone at 702-784-8007 or via e-mail at stroud.fred@epa.gov; and Kristina Miller at 312-237-5685 or via e-mail at miller.kristina@epa.gov; 

For all other details related to ERTP contractual matters, courses, as well as EPA's ERTP-sponsored Group SF-182 processing & approvals, and/or EPA 5170 Q&A for this course, etc., contact ERTP staff at:

• Shelly Norland at 702-784-8004, norland.shelly@epa.gov